Northwest Florida State College serves all eligible persons without regard to age, disability, marital status, national origin, race, religion, or sex. By applying for admission to NWFSC, the student agrees upon enrollment to abide by college policies and regulations published in its policy statements, current catalog, official manuals, and publications. Students are expected to be committed to the common good of the college and to comply with local, state and federal law.
The college environment is an open intellectual forum where varying opinions may be freely expressed and fairly debated. Each member of the college is expected to participate seriously and purposefully in college life. While the freedom to express ideas and beliefs will be respected, conduct and behavior that result in the defacement of property, intimidation of others, or the disruption of any college activity will not be tolerated or permitted and will be subject to disciplinary action. Instructors explain classroom requirements, and students are expected to assume full responsibility for their own actions.
The Northwest Florida State College website is located at www.nwfsc.edu. The website provides access to College information such as admission, registration, financial aid, bookstore, student life, academic resources, instructor websites and more.
RaiderNet is the student on-line information and registration system. RaiderNet provides access to update contact information, register for classes, view grades, obtain unofficial transcripts, enrollment verification, degree audit, and financial aid status. RaiderNet utilizes a personal Identification number (PIN). To access RaiderNet from the college’s homepage, click the quick link on www.nwfsc.edu. For questions concerning access to RaiderNet, call (850) 729-6922.
Student Email Accounts
Students are assigned an NWFSC student email account during the application for admission process. The student email address serves as the official method of communication to the student from the college. This email service is reserved for college business. For more information and to access student email, go to www.nwfsc.edu. Send questions concerning access to student email to email@example.com or call (850) 729-5396.
Regular and prompt attendance in all classes is expected. All instructors are free to establish attendance policies for their classes. It is the student’s responsibility to notify the instructor and make arrangements to complete any missed work. (Make-up work is offered solely at the discretion of the instructor.) Excessive absences can affect the success of course completion and financial aid funding. This general policy applies to the student absent from class traveling as a member of a college group, or club or for personal reasons.
Religious Observance by Students
The College shall accommodate recognized religious observances of students under existing State directives. Provision shall be made for students to complete the following activities when their religious observances interfere with:
- Admission and registration;
- Attendance in class, class activities, examinations, and official ceremonies, and
- Class work assignments.
Students wishing to participate in any recognized religious holiday observances are to let the instructor know, in advance, of their absence. Students will be excused for such absences without penalty. Students are responsible for any material covered during their excused absence. A reasonable amount of time will be allowed to complete make up assignments. Students who believe they have been denied an education benefit because of their religious belief or practice may seek redress as outlined in the Student Grievance Procedures.
Children on Campus
NWFSC values family life and has worked to develop policies that are supportive of families. However, it is the policy of NWFSC that students and visitors should not use the College in lieu of a childcare provider. Accordingly, minor children of employees, students, or visitors may be on campus only under the special circumstances outlined below. Contact the Dean of Students for any questions or concerns.
- Minor children are permitted on campus when the purpose of their visit is to participate in activities, classes, or events specifically scheduled for their benefit (e.g. Kids on Campus, Children’s Fine Arts Series, Child Development and Education Center).
- Minor children are permitted on campus when with a parent or responsible adult who is conducting routine business at the college.
- Minor children are not permitted in labs, shops, construction/repair sites, classrooms, offices, labs, or other areas where potential hazards exist, unless enrolled in classes or activities scheduled at the site.
- In an emergency or other compelling situation, students or staff may bring children to class or the workplace on an incidental, individual basis, provided advance approval is obtained from the appropriate administrator. In such cases, the children must be directly supervised by the parent/adult and must not disrupt or distract the flow of college work, services or instruction.
- Minor children on campus must be directly supervised at all times.
Service animals are permitted on NWFSC campuses. Service animals are defined by the American Disabilities Act (ADA) as “dogs that are individually trained to do work or perform tasks for people with disabilities.” Please see the ADA Requirements and Florida Statute 413.081 regarding services animals. Therapeutic animals are not considered to be service animals and are not permitted on NWFSC campuses.
NWFSC requests that students who utilize or train a service animal on any of the College’s campuses notify the Office of Disability Support Services so that all appropriate and available services may be allocated to the student. The service animal must be under control of the handler at all times. The handler is responsible for the care, cleanup of all animal waste, and for ensuring that the animal is not disruptive to any program, service, learning environment, or college activity. A service animal may be removed by state, local government, campus authorities, or the handler may be requested to remove the animal from college premises, if it is disruptive, aggressive, unhygienic, or behaving in ways outside the duties of a service animal (wandering, barking, etc.)
AIDS and HIV
Northwest Florida State College Policy #GP12.00 and FS 1006.68 states that students with AIDS or who are HIV positive are not denied admission to the college. Students are encouraged to confidentiality disclose to the Disability Support Services if needed to obtain accommodations in classrooms such as lab classes. The Dean of Students has a referral system for regional health services for assistance.
NWFSC Drug-Free Work Place policy #HR 4.00 states that Northwest Florida State College is alcohol and drug free in accordance with Public Law 100-690, The Anti-Drug Abuse Act of 1988. The unlawful manufacture, distribution, dispensation, possession, or use of alcohol or a controlled substance is prohibited in and on NWFSC owned and controlled property except for events specifically approved to include alcohol. Students in violation will be subject to disciplinary action as stated in the Student Code of Conduct published in the Student Handbook/College Catalog and may be subject to criminal prosecution.
Revisions to policy #HR4.00 pending Board of Trustee approval.
NWFSC Smoking and Tobacco policy #HR 23.00 states:
“Smoking (including E-cigarettes) and tobacco use are prohibited in all College owned or leased buildings including common areas and in College vehicles. Common area means any hallway, corridor, aisle, water fountain area, restroom, stairwell, entryway, or breezeway. Smoking and tobacco, use including all tobacco products, are prohibited within 30 feet of entryways.
A smoking area may not be designated in any College owned or leased building or common areas”.
Revisions to policy #HR23 pending Board of Trustee approval.
Parking and Traffic Regulations
Vehicle operators are responsible for complying with the College’s parking and traffic regulations whenever they bring a vehicle on campus.
All college students and employees must display a parking decal on their vehicle when parking in designated student, faculty and staff parking areas. Parking decals are available at the time of registration and throughout the year at all NWFSC locations.
- A decal is to be acquired the first time vehicle is used on campus.
- The operator may acquire a unique decal for each vehicle.
- Decals have no expiration date. The decal is valid as long as decal numbers are readable.
- Decals are free of charge.
- Decals should be removed upon the discarding or sale of vehicle.
Temporary decals are required for students, faculty and staff when using an alternate vehicle that does not have a parking decal. Temporary decal must be placed on the dashboard of the vehicle.
All parking areas are color coded to designated authorized use:
White Lines = Student Parking
Yellow Lines = Faculty/Staff Parking
Blue Lines = Disabled Parking
Green Lines = Visitors
Vehicles must be parked in designated areas or a ticket will be issued. The College cannot assume responsibility for vehicle contents while on NWFSC premises. Parking is not allowed on campus between the hours of 11:00 p.m. and 6:00 a.m. except during scheduled college events or by special authorization from the College.
All vehicles parked in designated disabled spaces must display an official, state-issued disabled tag on the rear view mirror. Vehicles that are not properly identified as authorized to park in such spaces will be ticketed and/or towed at the owner’s expense. Driving on campus is a privilege. The College has the right to ban a student from operating a vehicle on campus.
- Parking across parking lines
- Parking in a no parking zone
- Parking in area not designated for parking
- Parking on walks or grounds
- Parking in a designated space
- Parking in a handicapped space +
- Double parking +
- Obstructing drive, fire hydrant, or fire lane*
- Obstructing other vehicles*
- No Decal
Parking violators will receive a $25.00 fine per citation. Decal owner is responsible for violations committed by other persons while using the owner’s vehicle. If the violation is “No Decal,” fine will be assessed to the owner of the vehicle.
* Indicates a Parking Boot Infraction. A $25.00 fine plus a $25.00 boot removal fee will be assessed to violator. Both fees must be paid prior to boot removal.
+ Indicates a Tow Away Infraction. Towing costs will be negotiated with the towing company to determine the amount owed.
The Student Traffic Court
The Student Traffic Court convenes, as needed, to adjudicate written appeals of parking violations for students. After deliberation, adjudication results are forwarded to the Dean of Students with the court’s recommendation that the citation be either upheld or overturned. Appeal forms are available in Student Life in the Activities Center on the Niceville Campus.
Posting, Circulating and Exhibiting Printed and Filmed Information
Students are expected to use mature judgment and a sense of discretion in their selection, publication, display, presentation and circulation of any printed or filmed materials at any college location, and to realize that they must accept responsibility individually and collectively for the consequences of their choices on these matters. The appearance of the college name, seal or insignia on any material which is not published by the college is not authorized and does not imply college approval or endorsement of the contents.
Notices may be posted by students and recognized student organizations on appropriate bulletin boards. Notices and posters are not to be taped, glued, or pasted on painted or finished surfaces. All such posting must be cleared in advance by the Director of Student Life at the Niceville Campus. College Center Directors may approve notices at their respective locations. The general distribution of notices is prohibited by anyone other than instructional and staff personnel in the performance of their duties or by recognized student organizations to advertise an approved event.
Student publications (which may include video media newscasts) are intended to foster an atmosphere of free and responsible discussion and intellectual exploration. They are a means of bringing student concerns to the attention of faculty and staff members, and of formulating student opinion on various issues at the college and in the surrounding community.
The editorial freedom of student editors entails the corollary responsibility to be governed by the canons of responsible journalism, such as the avoidance of libel, indecency, undocumented allegations, attacks on personal integrity, and the techniques of harassment and innuendo.
Student publications shall contain a statement to the effect that the opinions expressed therein are not necessarily those of the faculty, staff or student body of the college.
The college does not approve fundraising activities by students and/or student organizations unless the specific purpose of the activity is to support institutional scholarships. Students/Student Organizations must have the approval of the Dean of Students for scholarship fundraising at least one month prior to the activity’s scheduled date. The Dean of Students may also approve special fundraising projects, such as those supporting humanitarian/charitable efforts, on an individual project basis; approval must be obtained at least one month in advance of the activity.
A student who wishes to suggest a change in any policy of the college should submit a written recommendation to the Student Senate for evaluation. If favorably received by the Senate, the proposal shall be submitted by the Student Senate to the appropriate standing committee/subcommittee of the College for consideration. Students serve on various College committees such as the Budget committee.
Student Right to Know and Campus Security Act of 1990
The Student Right to Know and Campus Security Act (P.L. 101-542) requires the College to compile and release completion, graduation, and transfer-out rates for all students, safety and policies and crime statistics. This information is available from the Office of Institutional Research.
The campus security policy and crime statistics are published below.
Campus Security Policy
All criminal incidents can and should be reported to the NWFSC administrator in charge of a function, the campus receptionist, or an attending faculty or staff member. NWFSC will implement appropriate actions including, but not limited to, contacting the presiding law enforcement agency, any medical services needed, or others as needed. Incident Forms are available in Dean of Students Office, the Business Office and the off-campus centers. All incidents must be communicated, in writing, to the Vice President for Administrative Services or the Dean of Students as soon as possible.
Summary of Reported Crimes on Campus
This information is provided to all students and employees in compliance with The Federal Student Right-to-Know and Campus Security Act. Questions about this report or Campus Security in general may be directed to the Director of Physical Plant Department or the Dean of Students.
|Sex Offenses, Nonforcible
|Sex Offenses, Forcible
|Burglary / Breaking & Entering
|Larceny / Theft Offenses
|Motor Vehicle Theft
|Liquor Law Violations
|Drug Abuse Violations
Federal and State law requires a person designated as a “sexual predator or offender” to register with the Florida Department of Law Enforcement (FDLE). The FDLE then is required to notify the local law enforcement agency where the registrant resides or attends an institution of higher learning. Information regarding sexual predators or offenders attending an institution of higher learning may be obtained from the local law enforcement agency with jurisdiction for the particular NWFSC campus or center, by calling the FDLE hotline (1-888-FL-PREDATOR) or (1-888-357-7332), by visiting the FDLE website at www.fdle.state.fl.us, or the Dean of Students.
A Student’s Guide to Reporting Harassment
The purpose of this guide is to ensure an orderly resolution of charges of sexual, racial, or other forms of harassment brought by students at NWFSC. Sexual harassment and racial harassment have been held to constitute a form of discrimination prohibited by the Title VII of the Civil Rights Act of 1964, as amended and Title IX of the Education Amendments of 1972. Applicable law prohibits other types of harassment. NWFSC prohibits all acts of harassment and will properly investigate any claims of harassment.
Sexual and Other Unlawful Harassment
NWFSC is committed to providing an educational and work environment that is free from all forms of discrimination and harassment. NWFSC expressly prohibits any form of unlawful discrimination or harassment based on sex; race; color; national origin; age; religion; disability; citizenship; status as a Vietnam era, special disabled, or other covered veteran; or status in any group protected by law. NWFSC provides ongoing harassment training to ensure everyone the opportunity to work and/or learn in an environment free of sexual and other unlawful harassment.
Definitions of Harassment
Sexual harassment is defined as unwanted sexual advances, including visual, verbal, or physical conduct of a sexual nature. This definition includes gender-based harassment of a person of the same sex as the harasser. Examples of conduct expressly prohibited by the policy include, but are not limited to, the following:
- Making unwanted sexual advances.
- Offering employment benefits in exchange for sexual favors.
- Making or threatening reprisals after a negative response to sexual advances.
- Leering, making sexual gestures, or displaying of sexually suggestive objects, pictures, cartoons, or posters.
- Making or using derogatory comments, epithets, slurs, or jokes.
- Making verbal commentaries about an individual’s body.
- Using sexually degrading words used to describe an individual.
- Sending suggestive or obscene letters, notes, communications or invitations.
- Touching, assaulting, impeding or blocking movements or violating someone’s “personal space.”
- Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute harassment when: (1) submission to such conduct is made either explicitly or implicitly a term or condition of employment or reward; (2) submission to or rejection of the conduct is used as a basis for making educational, academic, or employment decisions; or, (3) the conduct has the purpose or effect of interfering with educational, academic, or employment performance or creating an intimidating, hostile, or offensive educational, academic, or employment environment.
All College employees and students are responsible for creating an atmosphere free of discrimination or harassment, sexual or otherwise. Further, all College employees and students are responsible for respecting the rights of all members of the College community. Any student who experiences or witnesses any sexual or other unlawful harassment or discrimination in the College environment should promptly report the behavior to the Dean of Students. If the Dean of Students is unavailable, the student should promptly contact the Human Resources Office. This policy applies to all incidents of alleged discrimination or harassment, including those that occur off-campus or during off-hours, when the alleged offender has a relationship with the College. Should the alleged discrimination or harassment occur at a time other than the normal operating hours of the College, the complaint should be filed as early as practicable on the first business day following the alleged incident.
All allegations of sexual or other harassment will be quickly and discreetly investigated and kept confidential to the maximum extent possible. All students have a duty to cooperate fully with the College in connection with any such investigation. If NWFSC determines that an employee or student is guilty of discriminating against or harassing another individual, appropriate disciplinary action will be taken against the offending employee or student, up to and including termination of employment, suspension, or expulsion.
NWFSC prohibits any form of retaliation against any student or employee for filing a bona fide complaint under this policy or for assisting in a complaint investigation. However, if after investigating any complaint of harassment or unlawful discrimination, the College determines that the complaint is not bona fide and was not made in good faith or that a student has provided false information regarding the complaint, disciplinary action may be taken against the individual who filed the complaint or gave false information.
Office of the Student Ombudsman
Per Florida Statute 1006.51, NWFSC provides a Student Ombudsman with whom students may confidentially discuss complaints, concerns, or problems to reach an informal consensus before proceeding with official college processes. The Director of Student Life on the Niceville Campus will serve as the Student Ombudsman and may be contacted at 850-729-5277 or firstname.lastname@example.org.
Student Grievance Procedures
Student grievances fall into two categories: academic and all other. While the grievance process is similar for both, different college offices are responsible for each category. NWFSC prohibits any form of retaliation against any student filing a grievance, academic or non-academic.
Academic grievances must be initiated within 30 days of the incident being grieved. If a student believes that he or she has not been graded fairly in a course, a grievance may be filed. The grade grievance process applies only to final course grades.
Informal Academic Grievance Process
The student should first request a meeting with his or her instructor. If the matter is not resolved to the student’s satisfaction, the matter can then be discussed with the department chairperson or program director. If the grievance is not satisfactorily resolved informally, the student may then proceed with the formal process listed below.
Formal Academic Grievance Process
The student should submit the grievance in writing to the appropriate Academic Dean who will conduct an adequate, reliable, and impartial investigation of the complaint and render a decision. The student will be notified of the response to his or her grievance and the basis for that decision within 10 business days. If the grievance is not satisfactorily resolved at this level, the student may appeal the decision to the Vice President.
The Vice President of Academic Affairs will likewise conduct an adequate, reliable, and impartial investigation of the complaint and render a decision. The Vice President may refer the matter to an ad hoc hearing committee to assist in evaluating the complaint. The student will be notified of the response to his or her grievance and the basis for that decision within 10 business days. The student may also appeal the decision of the Vice President by requesting a formal hearing (see Student Due Process) conducted by the Judicial Council.
Non-Academic grievances must be initiated within 30 days of the incident being grieved. These procedures apply to all non-academic student grievances, including those alleging discrimination and harassment.
Informal Non-Academic Grievance Process
The student should first request a conference with the Dean of Students. The Dean will attempt to resolve the grievance informally to the satisfaction of the student. If the issue is not resolved the student may proceed to the formal grievance process.
Formal Non-Academic Grievance Process
The Dean will conduct an adequate, reliable, and impartial investigation of the complaint and render a decision. The Dean of Students may refer the matter to an ad hoc hearing committee to assist in evaluating the complaint. The student will be notified of the response to his or her grievance and the basis for that decision within 10 business days. The student may also appeal the decision of the Dean by requesting a formal hearing (see Student Due Process) conducted by the Judicial Council.
Pending Board of Trustee approval.
Student Code of Conduct
College students are citizens of the local, state, and national governments and of the academic community and are therefore, expected to conduct themselves as law abiding members of each community at all times. Admission to the College carries with it special privileges and imparts special responsibilities apart from those rights and duties enjoyed by non-students. In recognition of the special relationship that exists between the College and the community, it seeks to serve, the Northwest Florida State College Board of Trustees has authorized the President of the College to take such action that may be necessary to maintain campus safety and preserve the integrity of the College and its educational environment.
Pursuant to this authorization, the College has developed the following regulations, which are intended to govern student conduct on the campus. The College may enforce its own regulations regardless of any proceedings instituted by other authorities. Conversely, violation of any section of these regulations may subject a student to disciplinary measures by the College whether or not such conduct is simultaneously in violation of local, state, or national laws. When a student fails to abide by the rules and regulations of the College or fails to obey the ordinance of local, state, and national governments, disciplinary action may be taken.
Student Disciplinary Offenses
For the purpose of these regulations, a “student” shall mean any person who is registered for study at the College for any academic period. Generally, through appropriate due process procedures, College disciplinary measures shall be imposed for conduct which adversely affects the College’s pursuit of its educational objectives, which violates or shows a disregard for the rights of other members of the academic community, or which endangers property or person at the College or on any College controlled property.
All police officers have been given the authority to control access and to patrol facilities. Failure to leave after instruction to do so can result in trespassing charges. Individual, group, or organizational misconduct, which is subject to disciplinary sanctions, shall include but not be limited to the following offenses:
- Academic dishonesty: Students are expected to conduct themselves as responsible members of the academic community and to be honest and forthright in their academic endeavors. Academic dishonesty may include but is not limited to:
- Cheating: During any academic evaluation activity, the use or attempted use of unauthorized materials, information, notes, study aids or other devices, information from another student or student’s paper. During any academic evaluation activity, engaging in unauthorized communication of information, including collaborating, contrary to the requirements of a course.
- Plagiarism: Presenting work in part or whole of another as one’s own without proper acknowledgment of the source or sources. The sole exception to the requirement of acknowledging sources occurs when ideas or information are common knowledge.
- Aiding and abetting the commission of offenses: Any attempt to commit any of the foregoing offenses or the aiding and abetting of the commission of any of the foregoing offenses (an “attempt” to commit an offense is defined as the intention to commit an offense coupled with the taking of some action toward its commission).
- Alcoholic beverages: The unauthorized use and or possession of alcoholic beverages on the College campus, or at any College sponsored event, except College events where alcoholic beverages are provided by the College.
- Bullying: Systematically and chronically inflicting physical hurt or psychological distress on one or more students. Bullying is further defined as unwanted and repeated written, verbal, or physical behavior, including any threatening, insulting or dehumanizing gesture by a student that is severe or pervasive enough to create an intimidating, hostile, or offensive educational environment, cause discomfort or humiliation, or unreasonably interfere with an individual’s educational experience.
- Bullying includes: Teasing; social exclusion; threat; intimidation; stalking; physical violence; theft; sexual, religious or racial harassment; public or private humiliation; and/or destruction of property.
- Cyberbullying: Bullying, through the use of technology or any electronic communication, includes, but is not limited to, transfer of signs, signals, writing, images, sounds, data or intelligence of any nature transmitted in photo-optical systems, email, internet, webpages, instant messages, facsimile, social networking and/or phone. Bullying is created by the transmission of electronic content which is communicated and posted to more than one person that interferes with the orderly operation of the educational environment.
- Classroom misconduct: Classroom misconduct includes direct or indirect disruptive, threatening, or otherwise unacceptable social behavior in the classroom. Engaging in or assisting with such activity is prohibited. The instructor has the primary responsibility for control over classroom behavior and maintenance of academic integrity and can order any student engaged in disruptive conduct or conduct that violates the general rules and regulations of the College to be temporarily removed or expelled from the classroom.
- Dangerous conduct: Any conduct that constitutes a serious danger to any person’s health, safety, or personal well-being, including any physical or immediate threat to others.
- Disorderly conduct or language: Any individual or group behavior or language which is abusive, obscene, lewd, indecent, violent, excessively noisy, disorderly, or which unreasonably disturbs other groups or individuals.
- Drugs: The unlawful possession or use of any drug or controlled substance, including any stimulant, depressant, narcotic, hallucinogenic drug or substance, marijuana, or sale or distribution of any such drug or controlled substance on college owned or controlled property or at any college sponsored activity.
- Explosives, fireworks, and flammable materials: The unauthorized possession, ignition, or detonation of any object or article, that would cause damage by fire or other means to persons or property.
- Failure to cooperate with College officials: Failure to comply with directions of College officials acting in the performance of their duties.
- Financial misconduct: Conduct, including but not limited to, knowingly passing forms of payment such as a worthless check, debit, credit card, or money order in payment to the College community.
- Firearms and other dangerous weapons: Any unauthorized or illegal possession or use of a firearm or dangerous weapon of any kind is prohibited. Firearms or any other dangerous weapons are not permitted on campus at any time for any reason except by authorized sworn law enforcement personnel.
- Gambling: Gambling in any form.
- Harassment: Any act of harassment by an individual or group against a student, college employee, campus group, visitor, or guest. Harassment shall include, but not be limited to, insults, heckling, verbal abuse, threats of physical abuse, unwanted suggestions of a sexual nature, repeated teasing or annoyance of another, or other actions intended to disturb others.
- Hazing: Hazing is any intentional or reckless act, on or off the property of the College, by students acting alone, or with others, involving any action which is directed against any other students that endangers the mental or physical health or safety of that student, or which induces or coerces a student to endanger such student’s mental or physical health or safety. For the purpose of this statement, hazing is defined as those actions taken and situations created in connection with initiation into or affiliation with any organization.
- Inappropriate dress: College students are mature enough to make wise and appropriate decisions on the type of apparel suitable for a college campus. Attire that disrupts the learning process, is not allowed. Dress that includes any words or images that are obscene, offensive, or tend to promote violence, drugs or disrespect is prohibited.
- Misuse of documents or identification cards: Any forgery, alteration of, or unauthorized use of College documents, forms, records, or identification cards including information collected in connection with a student’s admission, enrollment, financial transactions, or status in the College.
- Obstruction of or interference with College activities or facilities: Any intentional interference with or obstruction of any College activity, program, event, or facilities including the following:
- Unauthorized occupancy of the College, College controlled facilities, or blockage of access to or from such facilities.
- Interference with the right of way of any college member or other authorized person to gain access to the College or College controlled activity, program, event, or facilities.
- Obstruction or delay of a campus security officer, fire/rescue service, or any College official in the performance of his/her duty.
- Acts of misuse, vandalism, malicious or unwarranted damage or destruction, defacing, disfiguring, or unauthorized use of property belonging to the College including but not limited to: fire alarms, fire equipment, elevators, telephones, College keys, library materials, and or safety devices; and any such act against a member of the College community or a guest of the College.
- Theft: Unauthorized possession or sale of College property
- Unacceptable conduct at a College hearing: Any conduct at any College hearing involving contemptuous, disrespectful, or disorderly behavior or false testimony or other evidence at any hearing.
- Violations of general rules and regulations: Any violation of the general rules and regulations of the College as published in an official College publication, including the intentional failure to perform any required action or the intentional performance of any prohibited action.
- Violations of state or federal laws: Any violation of state or federal laws or regulations proscribing conduct or establishing offenses.
Disciplinary offenses fall into two categories: academic and all others. While the procedures are similar for both, different college offices are responsible each category. The Dean of Students and/or the Vice President for Academic Affairs, if the offense is academic in nature, are responsible for enforcement of student disciplinary policies and procedures, and will, in the pursuit of that responsibility, observe the proper aim of discipline, observe due process procedure, consider all evidence, determine the facts, render a decision, and impose appropriate disciplinary sanctions when a student has been charged with violation of College rules and/or regulations. Ultimately the President has responsibility and oversight of student disciplinary procedures, processes, and sanctions.
Conference: The Dean of Students, Vice President of Academic Affairs, or designee, hereafter referred to as the “Administrator”, shall request a meeting with the student for a preliminary conference where the student shall be apprised of his/her basic rights and made aware of the student due process procedures.
The student will be extended the opportunity to explain the conduct in question and provide the Administrator with a detailed written explanation. Failure of the student to meet with the Administrator within 10 days of the request for a meeting will not prevent the process of collecting information or the decision to move forward.
Investigation: The Administrator shall consider all evidence, determine the facts, render a decision, and impose disciplinary sanction(s) as necessary.
Sanctions: The Administrator will, in writing, identify the claimed misconduct, infraction or offense and present a statement of the full penalty or sanction, in addition to a statement of the student’s right to due process. The student shall be provided this information either in person or by college email and registered mail.
Upon determination that a student or organization has violated any of the rules, regulations, or disciplinary offenses set forth in College policy, the Administrator may impose the following disciplinary sanctions either singly or in combination.
- Warning: The appropriate College officials may notify the student that continuation or repetition of specified conduct may be cause for other disciplinary action.
- Reprimand: A written reprimand or censure may be given any student or organization whose conduct violates any part of these regulations. Such a reprimand does not restrict the student in any way, but does have important consequences. It signifies that he or she is in effect being given another chance to conduct himself or herself as a proper member of the College community and that any further violation may result in more serious penalties.
- Restitution: A student who has committed an offense against property may be required to reimburse the College or other owner for damage to or misappropriation of such property. Any such payment in restitution shall be limited to cost of repair or placement.
- Restrictions: Restrictions upon a student or organization’s privileges for a period of time may be imposed. These restrictions may include, for example, denial of the right to represent the College in any way, denial of use of facilities, parking privileges, participation in extracurricular activities, or restriction of organizational privileges.
- Disciplinary Probation: Continued enrollment of a student on probation may be conditioned upon or adherence to these regulations. Any student placed on probation will be notified of such in writing and will also be notified of the terms and length of probation. Probation may include restrictions upon the extracurricular activities of a student. Any conduct in violation of these regulations while on probationary status may result in the imposition of a more serious disciplinary action.
- Suspension: If a student is suspended, he or she is separated from the College for a stated period of time with conditions of readmission to the College. Student must appeal for reinstatement.
- Expulsion: Permanent removal and exclusion from the College, College controlled facilities, programs, events, and activities.
- Dismissal: The dismissal of a student whose character and behavior prove unsatisfactory for a period up to two years.
Some disciplinary actions must adhere to additional state, federal, or organizational and accrediting agency guidelines and regulations. Immediate sanctions, up to and including expulsion, or dismissal may be necessary in some cases to guarantee the safety and harmony of the college environment. To provide and protect a safe learning environment, the College reserves the right to invoke immediate sanctions based upon the nature and seriousness of the offense. At this point, the student is able to request a final appeal to the President.
Student Due Process
The following procedures may be utilized in the case of a student grievance or a disciplinary offense.
Appeal to the Judicial Council
A formal hearing shall take place when recommended by the Vice President of Academic Affairs or the Dean of Students, hereafter referred to as the Administrator, or in the event a student wishes to appeal a prior decision made during the formal process. An appeal must be submitted in writing within 10 consecutive calendar days from the receipt of official notification to the student.
Judicial Council Membership
The hearing panel, appointed by the Administrator, shall consist of two full-time college employees (faculty members when the appeal is academic), one full-time student affairs employee, and two students. If a final grade is grieved, the faculty members shall be selected from a department other than that of the faculty member who awarded the grade in question. The student members shall not be enrolled in the same program of study or courses as the student filing the grievance.
The Administrator will serve as the recording secretary and facilitator for the hearing but shall have not vote. Any student acquitted of charges after the hearing will be provided an opportunity to make up class work that may have been missed as a result of suspension during the procedural action. In all disciplinary hearings, the following procedures shall be observed:
- The student will be notified in writing, via college email and registered mail, of the date of the committee hearing and of his or her rights pertaining to that hearing at least 10 consecutive calendar days prior to the hearing. When applicable, the student shall be advised of the breach of rules or regulations of which he/she is charged.
- The student may present witnesses and other evidence as may the responding party. The student may bring an attorney to the hearing; however, the attorney cannot actively participate in the hearing, but can counsel the student. The following events will occur during an actual hearing:
a. The student and the Administrator will make an opening statement.
b. The Administrator will present all pertinent information and/or witnesses regarding the claimed breach of rules as related to misconduct when applicable.
c. After hearing all evidence presented, the student may question the responding party or witnesses.
d. The student will then have the opportunity to present his/her case, including all evidence, witnesses, and no more than two (2) character witnesses from the student body, faculty, or staff.
e. The Administrator will have the right to question the student and/or witnesses.
f. The hearing committee will have the right to question the student and/or witnesses.
- After considering all evidence, the committee shall meet in private and may uphold, alter, or rescind a previous decision. The committee will also determine appropriate disciplinary sanctions when applicable.
- The student will be notified of the committee’s decision and the basis for that decision. This official notification will be sent by college email and registered mail, within 10 business days of the hearing. If this timeline is not met, the student may progress without notice to the next step.
Hearings go forward unless the student notifies the Administrator a minimum of 24 hours in advance of his or her impending absence. Failure by the student to appear at the hearing will not prevent the panel from hearing evidence or rendering a decision.
Appeal to the President
The student may appeal the committee’s decision to the President within 10 calendar days from the date of receipt of official notification.
- After considering all evidence, the President may uphold, alter, or rescind the committee’s decision.
- The President shall notify the student of the decision, either in person or by college email and registered mail within 10 business days.
- Decisions at this level are final.
Pending Board of Trustee approval.